Office 365 Outlook Data File Location on Mac: How to Access Outlook Files on Your Mac

Are you struggling to locate Outlook data file location in Mac? This article will help you by providing some easy steps. Keep reading to know more!

Mac users who utilize Office 365's Outlook for email, calendars, and contacts frequently need to discover the Outlook data file. You must know the Outlook data file location to back up emails, move data to a new device, or troubleshoot performance problems. It's not as easy to locate this file on a Mac as on Windows by browsing a folder.

MacOS file locations and structures vary significantly from Windows, confusing many users. Luckily, a few simple steps will help you find Office 365 Outlook Data File Location on Mac.

After finding it, you can quickly back up, transfer, or fix any problems that forced you to find it. This tutorial walks you through each step to make the procedure as easy as possible. Please stick with us until the end to find out all.

What Are Outlook Data Files (PST and OST Files)

Outlook Data Files come in two main formats: PST and OST, each serving distinct purposes and account types.

1. Outlook Data File (.pst)

The PST file format is typically used for POP email accounts. Outlook downloads your emails, contacts, calendar items, and tasks from the mail server and stores them in a PST file when you create a POP account. You can access all Outlook data offline. PST files can also back up, export, and import Outlook objects across accounts and devices.

Moving data to a PST file frees up mail server space, making them handy for mailbox management. However, PST files are only available on the device where they are kept, and an extensive file can slow down OneDrive sync.

2. Offline Outlook Data File (.ost)

IMAP, Exchange, Microsoft 365, and Outlook.com accounts employ OST files for continuous mail server synchronization. OST files retain a synced duplicate of your mailbox, giving offline access to emails, calendar events, and other Outlook objects.

This lets you write emails, manage your calendar, and coordinate tasks while you're offline. Once the connection is restored, offline updates are instantly synced with the server, keeping your data current across all devices.

Office 365 Outlook Data File Location: Where to Find Your Outlook Files

The quickest approach to access the folder where your Outlook Data Files (.pst and. ost) are kept is as follows:

Step 1. In Outlook, click on "File > Export" and then, in the "Export to Archive File (.olm)" box, select the files you wish to export.

Tip: Usually, the Outlook PST path is the Documents\Outlook Files folder on your Mac.

Note: The offline Outlook Data File (.ost) is also stored to drive:\Users\user\AppData\Local\Microsoft\Outlook. Most data is stored on the server; however, anything saved locally should be backed up—for example, Calendar, Contacts, Tasks, and any folders labeled as Local only.

Moreover, the location of data files depends on the Outlook version as well. Following is the save location for Outlook files:

Outlook 2011 for Mac:

/Users/‹username›/Documents/Microsoft User Data/Office 2011 Identities/Main Identity

Outlook 2016 for Mac:

Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile

Outlook 2019 for Mac:

Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile

However, if you can't find your Outlook files in these locations, don't worry! We will guide you on how to perform OST and PST recovery in the next part. If you think this post is helpful, share it on your SNS to help more people learn how to access the Outlook data folder on a Mac.

Quick Steps to Access Outlook Files on Your Mac

EaseUS Data Recovery Wizard for Mac is essential for swiftly finding Outlook files on Mac. This sophisticated app quickly scans your Mac's hard disk to find specific files and directories. Its powerful filtering tools let you discover Outlook data files (PST or OST) in minutes by file type, name, or date.

If you lost, erased, or formatted crucial Outlook files, EaseUS can assist. Deep scan guarantees that even buried or fragmented files are retrieved, making the program dependable for data recovery, including recovering PST files from deletion and formatting.

A corrupted disk or a file you can't find in the usual location? If you can't find your Outlook PST filеs, you can use the EaseUS Outlook email recovery tool to streamline the procedure, saving you time and stress. Its simple interface and powerful recovery tools let you restore Outlook data and resume managing your emails, contacts, and calendars without delay.

Check out the following steps to recover deleted items from Outlook or restore your missing OST and PST files:

Note: You can create a backup by clicking the "Disk Backup" on the left first. The software will recover the document from the backup image. It can prevent further damage to your disk and data, making it safer and more reliable.

Step 1. Scan for lost documents

Select the location where your important Word/Excel/PPT/Numbers/Pages documents were lost and click "Search for lost files".

Step 2. Find lost documents on Mac

EaseUS Data Recovery Wizard for Mac will immediately start a scan on your selected disk volume. Meanwhile, the scanning results will be presented in the left pane. Select "Documents" and you can quickly filter the DOC/PDF/PPT/XLS files you've lost earlier.

Step 3. Recover lost/deleted documents

Select the target files and preview them by double-clicking them. Then, click "Recover" to get lost documents back at once.

Conclusion

Finding Office 365 Outlook data files on a Mac can be easy with the appropriate instructions. Understanding PST and OST files is essential since each serves a different purpose depending on your email account type. This article shows you how to access Outlook data files to back up vital data, fix performance problems, or move data to a new device.

The EaseUS Data Recovery Wizard for Mac is dependable and effective for lost or mistakenly destroyed data. Its excellent scanning skills recover even the most obscure files, letting you instantly retrieve your Outlook data. These tools and insights make keeping your Outlook email, contacts, and calendar organized and safe on a Mac easy.

Office 365 Outlook Data File Location in Mac FAQs

Below, we have a few questions regarding Office 365 Outlook data file location in Mac:

1. Where is the data file in Outlook for Mac?

The Mac Outlook data file is usually in the ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile directory. Depending on the account type, this directory holds your email, calendar, and other data files, including PST and OST files.

2. Where are Outlook emails stored on a Mac?

On a Mac, Outlook emails are kept at ~/Library/Group Containers/UBF8T346G9—Office/Outlook. Your Outlook emails, attachments, and other files are in this directory. Depending on your account type, these files can be PST or OST for offline access.

3. Can I restore deleted Outlook emails after emptying Mac Trash?

You can restore lost Outlook emails after emptying the Mac Trash using EaseUS Data Recovery Wizard. This utility can examine your hard drive for lost or deleted items, including Outlook emails, and recover them even after they're gone.