8 Ways to Recover Deleted Files on Mac in 2025

Accidentally losing files on your Mac can be stressful, whether it's a deleted presentation, family photos, or important documents. Recovering deleted files on a Mac may seem like a daunting task. Fortunately, macOS offers data recovery opportunities, and numerous smart workflows are available to retrieve lost Mac data quickly.

Based on 20 years of Mac data recovery expertise and tested strategies, we have developed a comprehensive, step-by-step guide to recovering deleted files on Mac, optimized for reliability and efficiency.  

Common Reasons Leading to Mac Data Loss or Deletion

Files on Mac may be deleted in different ways, including but not limited to:

Accidental file deletion: The most common way files are deleted by mistake, as seen by this Reddit user who accidentally deleted an important folder. This happens when you delete files or folders by moving them to the Trash and then emptying it. Deleting files permanently without Time Machine backups is a daunting task for us. You may have pressed Option + Command + Delete, or run the rm command or the rmdir command in your Mac Terminal without configuring the backup files.

Hardware failure or physical damage: Hard disk damage is one of the most common causes, including damage to the magnetic head of mechanical hard disks, circuit problems, and chip failures in SSD. Physical damage encompasses injuries resulting from events such as fire, flood, or falling from heights.

Disk formatting or partition loss: Formatting a disk or partition without backing up important data results in serious data loss.   

File loss in a multi-user environment: In a multi-user Mac environment, one user may inadvertently delete another user's essential files, or an administrator could perform a broad cleanup that results in the deletion of significant documents. Under such circumstances, it becomes necessary to restore the affected files both efficiently and swiftly.

System cleanup or software updates: In our daily efforts to help Mac users recover deleted files, we often encounter the situation of losing data after a system upgrade, as this user said in the Apple forum. Data loss due to a system upgrade or software update is undoubtedly a painful experience for the average user, as it's impossible to determine the cause, and the system rollback cannot retrieve the lost data.

In addition, Mac data loss can also be caused by a virus or malicious software attack. Although macOS is relatively secure due to its Unix foundation, it is still vulnerable to attacks, especially through malware. The graph below shows the main causes of data loss on Mac. Understanding why data is lost can help you take an effective approach to data recovery.

How to Choose the Right Way of Recovering Mac Files

Simple deletions might be recoverable through restoring from Mac Trash or using built-in macOS utilities, while more complex losses caused by disk corruption or physical damage may require specialized software or professional services.

This guide will walk you through various scenarios of file deletion and explore a range of recovery methods for recovering deleted files on Mac. 

Scenarios	Recovery methods
Right-click files and select "Move to Trash".	Recover Trash data on Mac Undo delete on Mac Using Mac Terminal
Drag the file directly to the Trash can icon in the Dock.
In Finder, select one or more files or folders, and press the Delete key on your keyboard.
Empty the Trash by accident.	Recover permanently deleted files with Mac data recovery software Use Time Machine to recover Retrieve from the APFS file system local snapshot
Press the Option + Command + Delete key combination and confirm permanent deletion.
Choose a file or folder in Finder, hold down the Option key, and click Delete immediately.
Use the rm command directly and permanently delete files or directories in Terminal.
Deleted files in iCloud or data loss due to iCloud sync across multiple devices	Restore from iCloud
The storage device has suffered physical damage, or multiple data recovery tools have been tried but have failed to recover the data	Approach a Mac data recovery service

Share these ultimate solutions to help others recover lost data on Mac.

8 Methods to Recover Deleted Files on Mac

We have concluded 9 effective recovery solutions for all possible data loss scenarios. No matter which type of recovery method you choose, do as the following tips suggest to improve your chances of recovery success:

1. Stop using your Mac or writing new data immediately

Cause: When a file is deleted, its storage space is marked as available, but the data itself may not yet be overwritten. Continuing to use a hard drive or SSD may cause new data to overwrite the data location of the old file, reducing the likelihood of successful recovery.

What to do: Try to avoid any new file creation, editing, or saving operations on the target disk.

2. Disable the automatic backup function

Cause: Some automatic backup tools, such as Time Machine, run automatically when they detect a file change, which may overwrite the backup version of the file you wish to restore.

What to do: Temporarily disable the automatic backup function until you complete the file recovery operation.

3. Do not install the recovery software on the drive where you lost data

Cause: Software installation occupies disk space, which increases the risk of data overwriting.

What to do: Download and run the recovery software on another computer, then load it onto the Mac where the files need to be recovered via an external device, such as a USB drive.

Video Tutorial on Restoring Deleted Files on a Mac: 

We provide a video tutorial on retrieving lost files on a Mac. 

• 00:00 Deleted Files Recovery Overview
• 00:23 EaseUS Mac Data Recovery Wizard
• 01:14 Put Back Option
• 01:41 Undo Option
• 02:12 Time Machine 
• 03:07 Restore Using Terminal

If you prefer a step-by-step guide, follow the steps below to restore deleted files on a Mac. 

Method 1. Recover Deleted Files on Mac with Undo Option

Scenario: Delete files accidentally, and no other operations have been taken since then.

The Undo feature on Mac can be an efficient way to restore lost files as soon as you realize that you have deleted a file by mistake.

This method works best for the immediate recovery of recently deleted items, especially if you notice your mistake right after it happens. If you continue using your Mac, the undo history might be overwritten. Steps to use the Undo Command to restore recently deleted files on your Mac:

After deleting the file using the Finder or by pressing Command+Delete, quickly press Command+Z to activate the "Undo" command. The deleted files will go back to their original location.

Alternatively, you can click on the "Edit" menu in the menu bar at the top of the screen and select "Undo Move of [File Name]". 

If the Undo command is invalid, the deleted files may have been moved to the Trash. Check the next method to retrieve deleted files from the Mac Trash.

Method 2. Restore Deleted Files from Mac Trash (Not Emptied)

Scenario: Delete the file, but the Trash hasn't been emptied yet.

Where is the recently deleted file on a Mac? If you drag a file to the Trash or right-click on the file and click "Delete", and you haven't emptied the Trash can yet, the recently deleted files go to the Trash. The following simple steps can quickly restore the deleted data in the macOS Trash folder.

Step 1. Open the Trash Bin icon on your desktop, and you can see all the deleted files there.

Step 2. Restore a single file: find the file you need, right-click it, and select "Put Back" to restore it to its original location. Alternatively, you can drag and drop the files back to the destination directory.

Step 3. Batch file recovery: Hold down the Command key and click to select all the files you want to recover, then right-click and select "Put Back".

You can check the restored files on your Mac desktop. For Windows users, the Recycle Bin recovery operations could be slightly different. You need to right-click the file and choose "Restore".

What you need to know about Mac Trash:

Files moved into Mac Trash won't be automatically cleaned by default, which means that as long as you don't manually empty the Trash, or the system doesn't automatically clear it because of a lack of storage space, the files remain there. 

However, macOS also offered a feature called "Automatically empty the wastebasket," which can be enabled in System Settings. If you have turned on this option, files that have been in the Trash for more than 30 days will be automatically deleted. Some users enable this feature to optimize disk space and enhance Mac performance. 

How to enable or disable the Settings for automatically emptying wastebaskets:

Step 1. Open Finder. Click "Access" > "Preferences" in the menu bar.

Step 2. Click the "Advanced" tab. Check or uncheck "Remove items from Trash after 30 days" to enable or disable this feature.

Note that once the automatic Trash emptying feature is enabled and files are in the Trash for more than 30 days, they are permanently deleted and cannot be recovered by standard methods. Therefore, before activating this feature, make sure that you no longer need these old files or already have a backup of them. 

Method 3. How to Recover Permanently Deleted Files on Mac 

Scenario: The files have been permanently deleted and are no longer recoverable through simpler methods, such as the Trash or Time Machine backups. EaseUS Mac data recovery software can scan your disk using an advanced algorithm, making it useful for recovering lost or permanently deleted files on a Mac after emptying the Trash.

EaseUS Data Recovery Wizard for Mac is outstanding in recovering deleted files on your Mac, with its straightforward interface and powerful scan and recovery solutions. Whether you've accidentally deleted important documents, videos, photos, or other types of files, this Mac data recovery program helps you restore them without any effort.

• Recover deleted files from SD cards, USBs, external hard drives, and more devices on Mac
• Support deleted photos, videos, documents, audio files, and email recovery 
• Recover deleted files on macOS Sonoma/Ventura/Monterey/Big Sur/Catalina/High Sierra, etc.
• Restore permanently deleted files after emptying the Trash, hard drive formatting, OS crashes, etc. 

Download this data recovery software for Mac and undelete files on Mac using the steps below.

Step 1. Scan for deleted files

Select the hard drive, external drive, or SSD where your important data & files were deleted and click "Search for lost files".

Step 2. Filter the lost files

The software will run quick and deep scans and work hard to find as many deleted files as possible on the selected volume. Filter wanted files through the "Type" and "Path" options.

Step 3. Recover deleted files

Double-click the deleted files to preview. Then, click the "Recover" button to get them back.

Find this Mac file recovery tool helpful? Share it with your followers on social media.

Method 4. Restore Deleted Files on Mac with Time Machine Backups

Scenario: You have been regularly backing up your Mac using Time Machine and need to find files that were deleted or modified without software.

Time Machine is Apple's backup solution for the Mac, designed to offer an easy way to back up and restore files on the Mac. It enables users to automatically back up documents, applications, system files, photos, videos, emails, audio files, and other data to an external hard drive, USB, or a network-attached storage (NAS) device.

Time Machine creates incremental backups rather than a full backup, which means it only copies newly added or modified files since the previous backup, taking less time and occupying less disk space. Time Machine allows multiple backup plans, such as hourly backups for the past 24 hours, daily backups for the past month, and weekly backups for all previous months.

When you need data restoration, you can go back and check any restore point, then recover individual files or entire folders. Time Machine is deeply integrated with different macOS environments, with great system compatibility and support.

To set up and back up Mac data with Time Machine, you can: 

Step 1. Connect an external hard drive to your Mac.

Step 2. Go to "System Settings > General > Time Machine".

Step 3. Click "Add Backup Disk...", select the location where you want to save the Time Machine backup files, and click "Set Up Disk".

Step 4. Click "Options..." to automatically set Time Machine to back up everything on your Mac.

Notice: Once you have enabled Time Machine backup, you can recover deleted data on a Mac from a recent backup, even if you have emptied the Trash bin. This way is useless if no backup has been created before. If you need to recover permanently deleted files without backup, refer to the Mac deleted file recovery program for help.

To recover Mac deleted files with Time Machine:

Step 1. Connect the previously created backup media to your Mac, which can be an external storage device.

Step 2. Launch Time Machine on your Mac. You can click the Time Machine icon in the menu bar, choose Browse Time Machine Backups.

Step 3. You can browse through previous backups by using the timeline on the right side of the panel and quickly find the folder where the deleted files were originally located.  

Step 4. Use the up/down arrows or search at the top-right corner of the Finder window to find the file you want to recover. Then, preview them by pressing the Space Bar.

Step 5. Preview the files to ensure you are restoring the correct version of the file. Click on the "Restore" button or drag the files to restore the selected files back to their original location on your Mac.

Apple Support provides full instructions on restoring items backed up with Time Machine on Mac. Go to check the content in detail.

Method 5. How to Recover Deleted Files on Mac from iCloud 

Scenario: You have enabled iCloud Drive or a specific iCloud sync service (such as Photos sync) on your Mac. The files were deleted within the last 30 days (the typical retention period for iCloud's Recently Deleted folders).

iCloud provides a convenient way to store and sync your files across devices, including the ability to recover deleted files. If you use iCloud Drive or other iCloud-enabled apps (like Photos), you can often recover recently deleted files directly from iCloud.

You can restore lost data from iCloud or use iCloud data recovery tool.

1. Restore deleted photos on Mac from iCloud

Step 1. Open your web browser and go to iCloud.com. Sign in with your Apple ID.

Step 2. Choose "Photos", then "Recently Deleted" on the left panel. Browse deleted files and find the one you want to restore. Click the "Recover" button at the top of the page. The media will be restored to your main Photos library.

If you have enabled iCloud multi-device data synchronization on iOS and macOS, deleting files on your phone will cause the synchronization on your Mac to disappear. You need to quickly disconnect WiFi on your Mac, pause synchronization, and then quickly access /Users/username/Library/Mobile Documents/com~apple~CloudDocs and copy the remaining files to the local hard drive.

2. Use EaseUS Mac iCloud Recovery Tool

EaseUS Mac data recovery software also comes with iCloud data recovery options. It is also effective in recovering deleted photos, videos, notes, and other data types from iCloud.

Step 1. Choose iCloud Recovery

Select the iCloud tab from the left list, choose the "Recover data from iCloud account" option to recover your iCloud Drive data, and click "Next" to log in to your iCloud account.

Step 2. Choose the "iCloud Drive" category

EaseUS software will quickly scan all the recoverable data from your iCloud account. Check the "iCloud Drive" category, and click the "Next" button.

Step 3. Recover iCloud Drive data from iCloud

Select the iCloud Drive data you want to restore, click the eye icon to preview the details, and then click the "Recover" button to get them back.

Step 4. Save recovered iCloud Drive data

Choose a safe storage location on your Mac hard drive to save the recovered iCloud Drive data. You can also save the recovered data to your cloud drives, such as DropBox, OneDrive, GoogleDrive, etc.

Share the step-by-step guides for retrieving deleted files on Mac from iCloud. 

Method 6. Recover Mac Deleted Files Using Terminal

Scenario: If you realize that the file you just deleted recently is still in the Trash, and you are accustomed to using the command line, then this method is more efficient than operating through the graphical interface.

Using Terminal is an excellent choice if you want to recover data on a Mac without software. But note that the commands explained below can only recover files deleted from the Trash folder on a Mac. If the Trash has been emptied, you need to use Time Machine backup or a third-party Mac data recovery tool to retrieve the data.

To restore deleted files on a Mac via Terminal, follow these steps:

Step 1. Go to "Finder" > "Applications" > "Utilities" and double-click "Terminal".

Step 2. Type command cd .Trash and press the "Return" key on your Mac.

Step 3. Continue typing "ls -al ~/.Trash". This command lets you view the contents of your Trash folder.

Step 4. Input "mv ~/.Trash/[filename] ~/Desktop/" and hit "Return", this will restore the deleted files to the original location on your Mac. 

Important:

• The filename must be the full file name for this command line to take effect.
• If there is already a file with the same name at the target location, the mv command will overwrite the original file. Therefore, please operate carefully.

Step 5. Type "Quit" in the Terminal to exit the Terminal window. 

The recovered files by Terminal are located in your home directory folder. You can then navigate there and check the items.

Method 7. Recover Lost Files on Mac via APFS Snapshots

Scenario: Since the file was recently modified or deleted, you need to restore an earlier version. This method works if you have a recent snapshot that contains the files you want to recover.

Apple File System (APFS) introduced a feature called Snapshots, which automatically creates point-in-time backups of your data. These snapshots can be very useful for recovering deleted or modified files without needing to rely on Time Machine or third-party recovery tools.

Steps of Mac file recovery from APFS snapshots:

Step 1. First, check if there are available Snapshots for recovery in Terminal.

Go to "Applications > Utilities > Terminal". Enter tmutil listlocalsnapshots / in the terminal to check if the system has available local snapshots. This will display a list of snapshots with timestamps like 2025-03-23-170945.

Step 2. You need to mount the snapshot. Type the following command to choose the snapshot you want to mount: usesudo tmutil attach /System/Volumes/Data/.apfs_snapshot/2025-03-18-170945. Change the path based on your system configuration.

Step 3. Navigate to the Snapshot. Once mounted, the snapshot will appear as a volume in Finder under the name com.apple.TimeMachine.localsnapshots. Open Finder and navigate to this volume. It will contain a directory structure similar to your main drive, but frozen at the time of the snapshot.

Step 4. Browse and locate the file you want to recover. You can simply drag it to your desired location on your main drive or another external storage device.

Bonus Tips: 

Apple's Apple File System (APFS) supports local snapshots that run on both Intel and Apple Silicon (e.g. M1, M2, M3, etc.) architectures. These snapshots are often created automatically before a system update or major change is made to provide a rollback mechanism in case the update fails.

You can manually create a snapshot using the following command: sudo tmutil snapshot in Terminal.

Method 8. Use a Mac Data Recovery Service

If your Mac device or an external hard drive suffers physical damage (such as magnetic head failure, circuit board burnout, firmware damage, etc.), ordinary data recovery tools cannot read the storage device to perform data recovery. Or if the file is stored on an encrypted APFS volume or a FileVault encrypted volume, and you forget the password, ordinary tools cannot decrypt and recover the data. Or perhaps the situation of your data loss is very serious. You have tried data recovery tools many times, but still failed to retrieve the data.

In these circumstances, you should consider contacting a professional data recovery service company. These companies usually have advanced tools and technologies that can extract data at the physical hard drive level.

Useful Tips to Restore Deleted Files on a Mac Successfully

To avoid severe data loss problems and improve the success rate of data recovery, you need to know the following instructions. 

Avoid Writing to the Device
Stop using the device immediately once data loss occurs. Do not save new files or install software on the drive you're trying to recover. This can overwrite the deleted data and make it unrecoverable.

Act Quickly 
The sooner you take action after deleting a file, the higher the chance of a successful recovery. Delayed recovery risks overwriting data, making recovery more difficult.

Use Professional Mac Data Recovery Software

If your files were permanently deleted or if the Trash was emptied, you need specialized Mac data recovery software, such as EaseUS Data Recovery Wizard for Mac. Follow the on-screen wizard to install and run the software, scan the hard drive that contains lost data, and recover the files you want.

Regularly Back Up Your Data 

The safest way to protect data is to back up files regularly. Use the Time Machine or other reliable backup tools. For additional protection, sync and back up data using cloud storage services like iCloud, Google Drive, or Dropbox.

Contact Apple Support
If none of the recovery methods work, you can contact Apple Support for further assistance. They may be able to provide other guidance or solutions based on your specific situation.

Why Is It Possible to Recover Deleted Files Mac

When you delete a file on a Mac, the system doesn't immediately erase the actual data on the hard drive; Instead, it marks the space where the file is stored as available for new data. That's the key reason why you can apply macOS data recovery software to trace deep entries and eventually find lost files!

Accordingly, once new data occupies the marked area for "available", it's getting hard for any piece of software on the market to retrieve, replace, and overwrite files. That's it. The sooner you find data recovery solutions, the more deleted files you can get back.

Conclusion

I hope this article helps you recover files on the Mac after deletion. There are five approaches you can take. The first approach is relevant when you don't have a backup of your Mac. Follow the mentioned steps to recover data from any macOS version. Other approaches enable you to get files back before emptying the trash bin. You can also restore Mac data with Time Machine if you have a backup.

Sharing is caring. Help more people who need to get their deleted files back.

It is pretty easy to undelete files and folders from the emptied Trash with an all-in-one solution for Mac deleted recovery! The magic tool comes in handy anytime when you lose important data on an internal hard drive, a USB flash drive, a memory card, or a pen drive... Why not share your happy moment in regaining the deleted files with others in trouble?

Recover Deleted Files Mac FAQs

After Mac data recovery, you can read these frequently asked questions to get additional help.

1. Is it possible to recover deleted files on a Mac?

Yes, it is possible to recover deleted files on a Mac. In general, deleted files from the Mac hard drive are placed in the Trash, from which you can quickly restore them. If the recently deleted files are not in the Trash and have been cleaned, you can restore permanently deleted files using specialized Mac data recovery software or by accessing Time Machine backup files.

2. How to recover emptied Trash Files on a Mac?

The most effective way to recover deleted files from the emptied Trash on Mac is to apply a professional Mac deleted file recovery tool:

Step 1. Download and install EaseUS Data Recovery Wizard for Mac.

Step 2. Locate the disk or device where the data was lost. Scan for deleted files.

Step 3. Preview and recover lost data effortlessly. 

3. How can I recover permanently deleted files from Mac without the software?

Recover permanently deleted files on Mac without Software:

Step 1. Launch Time Machine on your Mac.

Step 2. Find the deleted files you want to restore using the onscreen up-and-down arrows to locate them. 

Step 3. Click the Restore button, and the deleted file will return to its original location. 

4. How to recover deleted files on Mac without Time Machine?

To recover deleted files on Mac without Time Machine:

Step 1. Download and install a reliable Mac data recovery software.

Step 2. Find the drive where the file was stored and start a scan.

Step 3. Select and recover the files you need.